Scale Your Landscaping Capital Projects
When venturing into your next capital projects, whether you want a full portfolio refresh or a standalone location update, partnering with a trusted landscape vendor will help you achieve the right information to structure the right budget across multiple sites in your portfolio.
Knowing and utilizing these capital project best-practices for your landscape will protect your capital budget while delivering other saving opportunities.
Let's Scope It Out!
The scope of work is essential to complete for any landscaping capital project.
You need to level-set your landscape, see what’s available, and begin to identify opportunities to improve your current project’s objectives. To do this, you need a Territory Manager to physically walk your properties to identify the areas of opportunities needing repair.
Once a scope is submitted, it’s up to your stakeholders to review and ensure they capture the essence of what you wanted to accomplish. It’s good practice to have a reliable Project Manager (PM) to take the reins to ensure communication and outcomes accurately.
Call Ferrandino & Son at (866) 571 – 4609 or email email@example.com to learn more about how we maximize our landscaping crews’ performance.
Permit the Permitting Process
A separate critical step when committing to your capital projects involves engaging with your local municipality.
Across the United States, municipality codes vary within landscaping refreshes. Obtaining your permits is necessary, even if you’re replacing an existing plant material or removing mulch.
If a permit isn’t required, that’s actually an added benefit and convenience. Unfortunately, this is never the case.
The entire permit process will often go through several board reviews before approval, requiring lengthy waiting periods. A more straightforward solution is letting your landscape partner manage the permitting process for you.
Additional Tips to Keep in Mind
The following few details incorporate several other factors into your landscaping capital projects.
A Purchase Order (PO) is needed, so items are clearly defined and approved to establish the project’s cost. Additionally, to keep track of your finalized project plans, software solutions, like Jira or Basecamp, should be used to ensure your project planning and process visibility.
Additionally, checking Irrigation is a critical component of any landscaping capital project, especially if you’re installing any plant material.
Remember, running multiple projects in parallel can often deliver a greater bang for your dollar!
Completing your capital projects can be a great ordeal. However, it doesn’t have to be.
Before starting a landscape capital project, confirm and execute your project goals with your national contractor from the start so you can safeguard your process.
Best in Class Snow Programs through
Best-in-Class Scopes of Work
Previously, we outlined and communicated ways in which to build the right expectation within your SOW.
Here, we will discuss another important factor when building out your SOW. This part falls outside of the service delivery requirements and into Program Management. However, one of the more critical pieces of a consolidated program is the field support your awarded supplier will provide.
Snow Program Resources
Technology is critical as it relates to validating services in real-time during a snow event. Yet, technology alone won’t solve your snow removal program, delivering it all nice and neat with a bow on top. It’s an essential tool but not the overall answer.
Your provider’s boots-on-the-ground and hands-on resources are what truly delivers a best-in-class snow removal program.
Now, snow removal needs vary for every client and every portfolio—from oversized individual locations where you need an on-site PM for every event to smaller footprint clients like retail banks.
Thus, specific field support is often intermittent based on storm size or need.
One of the fundamental requirements that we believe should represent a best-in-class SOW while leveraging those field resources is a pre-and post-season site inspection. Building a service plan requires a hands-on approach for every property and can only be accomplished through proper on-site due diligence.
We recommend setting this requirement as part of your SOW and defining your goals around the requirement completion. Traditional goals are 45-60 days from the award date, considering how that award date relates to the actual start of the snow season.
One benefit of site walks is the amount of data that is collected. We would strongly recommend an offline discussion with your national snow removal partner for details on the mechanisms that go into documenting tracking and utilizing this data. There’s significant value that you will absolutely want to leverage.
Pricing Models in Your Best in Class Scope of Work
Let’s change gears and move to a new topic and discuss pricing models. There are four traditional pricing models from per push, event, seasonal, and time and materials. But what are the differences between them, and which model is best for you?
Your pricing model all depends on the event and the size of your footprint. To find your best value, visit our online RFP Pricing Model Best Practices resource.
Again, I recommend discussing which solution may deliver the best value for your portfolio with your national snow removal management partner with these models. But understand, regardless of the pricing model you select, you can use the same SOW for each one.
Pricing models do not dictate your scope of work; they only dictate how you will see the costs billed back from your suppliers.
Selecting the most suitable pricing model that most closely aligns with your service goals helps create a definitive SOW that defines what your expectations are.
Level the playing field to the metrics that will drive value and outcome. Every hour of work put in before your service launch will reap significant dividends on the back end when your snow removal program goes live.